Description
POSITION OBJECTIVE
The accountant will lead, advise, and manage a systematic and complete record of all transactions and analyze the financial position of Real Estate and Rental Properties. Ensure compliance of applicable federal requirements and regulations. This position will have financial oversight of various payables accounts, operating accounts, agency accounts, and retained surplus accounts. Job requires the use of proactive financial action by analyzing accounting options.
ESSENTIAL FUNCTIONS
Establish, maintain and administer Real Estate and Rental Properties financial transactions. Accountable for total budget and integrity of Real Estate and Rental Properties accounts. Act as custodian of the Real Estate and Rental Properties financial accounting and oversee the activity flowing through the accounts. Analyze all financial activity, investigate questionable items or discrepancies, and maintain ongoing dialogue with management. Analyze all financial activity, investigate questionable items or discrepancies, and maintain ongoing dialogue with management. (20%)
Develop and implement procedures to ensure the smooth flow of confidential data. Coordinate the flow of data between offices, and Campus Services departments, and vendors/carriers, while maintaining data integrity and appropriate internal controls. (10%)
Perform an analytical review of accounts and provide written descriptions for variances outside of the norm. Develop and propose journal entries to correct items as needed. Verify and record actual versus budget and audit all aspects of budgetary expenditures. Identify financial status of accounts and resolve discrepancies. Identify inconsistencies in internal control procedures and make recommendations for improvements. Work with the Controllers' office to report monthly reconciliations and ad hoc reporting. (20%)
Maintain and prepare financial statements, such as budget to actual forecasts, and other complex financial reports. Evaluate the adequacy of current reports and processes, and develop new reports or processes as needed. Evaluate the adequacy of current reports and processes. Document the business requirements associated with the planned decision support systems. Ensure that data is compiled and reported in a consistent way. Develop new reports or processes as needed. (10%)
Provide expertise and recommendations in preparing annual budget and projects for year-end account balances by extracting, analyzing, and projecting financial records and statistical computations. Participate in planning financial strategies. (10%)
Monitor for any potential issues/trends and develop and implement changes or improvements. Conduct financial research, cost analysis and reporting as necessary. (10%)
Audit all aspects of expenditures. Investigate and correct accounts to meet financial accounting standards. (10%)
Provides guidance and mentorship to fellow accountants on the finance team, ensuring consistency in processes and compliance with internal policies. Assists with onboarding new team members and delivers training on financial systems and procedures. Supports peers by reviewing work, answering technical questions, and promoting knowledge sharing. Plays a key role in fostering a collaborative and high-performing team environment. (10%)
NONESSENTIAL FUNCTIONS
Perform other duties as assigned. (5%)
CONTACTS
Department: Frequent contact with the vice president and associate vice president to discuss financial information related to the division's operations, collaborate/facilitate strategic planning/prepare and communicate, identify potential obstacles/solutions, report achievements and progress, recommend needed resources, provide feedback on performance, seek out and suggest improvements to operations/issues. Frequent contact with the AVP to discuss department finances and project financials/cash flow analyses and progress updates.
University: Regular contact with university staff especially in the controller's office for reconciliation review, and the treasurer for cash management items. Frequent contact with the assistant controller for capital assets, the capital asset accountant, and various staff in procurement and accounts payable office to confirm project financial information, handle issues related to procurement requisitions and contractor invoices. frequent contact with various management center and department administrators and staff, internal audit, treasurer's office, general counsel, controller's office, administration, campus services, school of engineering, school of medicine, insurance/risk management.
External: Frequent contact with vendors, contractors, and other outside agencies and their representatives related to project contracts/agreements, insurance, and invoice resolution. Occasional interaction with representatives of other colleges/universities for information gathering/ sharing, networking, etc.
Students: Limited interaction with students
SUPERVISORY RESPONSIBILITY
No direct supervision
QUALIFICATIONS
Experience: 3 to 5 years of related work experience.
Education/licensing: Bachelor's degree required.
REQUIRED SKILLS
Requires strong analytical skills, great organizational and communication skills.
Superior attention to detail and accuracy, and problem-solving ability.
Ability to maintain the confidentiality of sensitive information.
Intermediate to advanced knowledge and skills with Microsoft Office products ' especially Word and Excel.
Familiarity with PeopleSoft a plus
Ability to interact with colleagues, supervisors, and customers face to face.
Proactive approach to potential problems, excellent problem-solving skills required
Excellent computer skills experience, excellent mathematical skills; ability to use financial spreadsheets, accounting software, database packages, PeopleSoft and Oracle financial system applications.
WORKING CONDITIONS
General office environment. The employee will use computer mouse and keyboard to type.
Requirements
QUALIFICATIONS
Experience: 3 to 5 years of related work experience.
Education/licensing: Bachelor's degree required.
